Administration Executive

Location: Karachi
Company Name: Pi Pakistan

Job Responsibilities:

Provides office services by implementing administrative systems, procedures, and policies, and monitoring administrative projects.

Job Duties:

• Ensures operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.
• Provides information by answering questions and requests.
• Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
• Completes operational requirements by scheduling and assigning administrative projects; expediting work results.
• Keeping a watch on all the office supplies and replenishing the stock with new thing as they run out
• Look after the outdoor activities if required.
• Prepare quotation/documentation.

• Identify local vendors for regular and minor operational procurement.

• Assist the technical staff in preparing meeting minutes, reports and any other documents and disseminate them as necessary.
• Assist with typing, scanning and photocopying requests.

• Receive all incoming ordinary mail and distribute to the relevant staff.
• Maintain logbooks for outgoing mail and make sure that mail is sent to recipients as early as possible.
• Check and pay all courier bills.
• Supervise the provision of office supplies, stationery and refreshments (tea, coffee, water etc) for the office.
• Ensure all office equipment and furniture is maintained in good condition.
• Maintain an inventory record and stock of office supplies (incl. coffee, tea for the kitchen, cleaning materials and toilet articles, etc.) and all stationery.
• Assist with other admin duties where necessary.
• May assist in finance if applicable to support in absence or additional work.
• Procurement of laptops and managing inventory.
• Prepare regular reports on expenses and office budgets
• Answer queries by employees and clients.
• Update office policies as needed Book meeting rooms as required.
• Distribute and store correspondence (e.g. letters, emails and packages).
• Schedule in-house and external events.
• Look after IT related issues (Windows Installation, Software and Hardware)

Accountant Skills and Qualifications:

• Reporting Skills, Administrative Writing Skills, Microsoft Office Skills, Managing Processes, Organization, Analyzing Information , Professionalism, Problem Solving, Supply Management, Inventory Control, Verbal Communication.
• At least three years’ experience in a responsible role providing support in administration and operations as well as some experience in financial systems.
• Master’s degree, from a university recognized by the Higher Education Commission of Pakistan, in finance, business administration, human resources or any other relevant discipline.

Job Type: Full-time

Salary: Rs50,000.00 to Rs55,000.00 /month