Administrative Assistant - Canada

Location: London, ON
Company Name: TC Energy

Administrative Assistant

Reference Code: 60672

Location: Canada (CA) - Calgary, AB

Job Category: Administration

Employment Type: Employee Full-time

Relocation Eligibility: This position is not eligible for our relocation program

Application Deadline: 10/03/2019

We all need energy. It warms our homes, cooks our food, gives us light, and gets us where we need to go. It also improves our quality of life in countless other ways. At TC Energy, our job is to deliver that energy to millions of people who depend on it across North America. And we take our job very seriously.

Guided by our values of safety, integrity, responsibility and collaboration, we develop and operate our facilities safely, reliably and with care for our impact on the environment. With our presence across the continent, our people play an active role in building strong communities.

We’re proud of how our hard work and commitment sets us apart and benefits society, every day. We’re looking for new team members who share our values and are ready to take on exciting challenges.

The opportunity

Our Threat Management (Canada & Mexico) team is evolving to meet the needs of our growing business and we are expanding our presence in Calgary, Alberta to support our Pipeline Integrity department.

We are seeking a driven and passionate Administrative Assistant who has knowledge and experience in performing various office management duties and administrative support. In this position you must work collaboratively with team members in the Threat Management department as well as with other Administrative Assistants across the Technical Centre and Canada Gas Operations.

What you’ll do

• Professionally manage and maintain highly confidential information with the utmost discretion
• Preparation, coordination, reporting and analysis of team budgets and forecasts using programs including Excel and SAP
• Provide help to others with company programs and processes, i.e. SAP, WebEx, Workplace, ServiceNow, LMS, MS Office suite
• Plan and coordinate scheduling and logistics of on-site and off-site meetings, scheduling meetings/calendars, conference calls and management of travel arrangements
• Assist with onboarding of core employees, contractors, interns/summer students, change of status completions, maintain time entry
• Prepare and submit expense reports for leaders
• Provide backup and vacation coverage for other Associates in the department
• Document minutes during weekly and monthly leadership meetings, clarify and distribute action items and assist leaders in ensuring all follow-up are completed per the agreed timeline
• Create/maintain/report LMS (Learning Management System) team profiles
• Manage onboarding of new hires and initiate hiring for contingent workforce contractors
• Other tasks and projects as required

Minimum Qualifications

• Requires high school diploma (or equivalent) or post-secondary certification or degree in Administration from a recognized institution
• Four (4+) or more years of progressive administrative experience is required
• Proficiency with Microsoft Office suite (particularly Outlook, Word, PowerPoint and Excel) and other applications such as SharePoint and Skype
• Solid interpersonal and communication skills (written and verbal), must be able to effectively and efficiently work and collaborate at all levels of the organization
• Ability to display consistent professionalism, tact and work with a high degree of discretion
• Flexible and able to multitask and adjust to changing deadlines and competing priorities

Preferred Qualifications

• Previous budgeting experience or understanding is considered an asset
• Experience with SAP budgeting functionality is highly desired and ability to critically analyze data to provide recommendations on forecasting for the department
• Good judgement and decision-making abilities utilizing business acumen from the energy industry
• Quick learner who is enthusiastic about solving problems and working tasks to completion
• Demonstrate ability and willingness to work positively with others in a team environment
• Ability to exercise initiative and prioritize work effectively
• Highly self-motivated with ability to work independently as well as with a team
• Excellent time management and organization skills

About our business

TC Energy is a leading energy infrastructure company in North America. We have three complementary businesses of natural gas pipelines, liquids (oil) pipelines, and power generation. Our operations span three countries, seven Canadian provinces, and 34 U.S. states.

Apply now!

Apply to this posting by 10/03/2019 using reference code 60672. You must apply through our jobs system at jobs.tcenergy.com. Only applications submitted through our system will be acknowledged. Use a desktop or laptop computer to avoid system errors.

TC Energy is an equal opportunity employer.

Learn more

Visit us at TCEnergy.com and connect with us on our social media channels for our latest news, employee stories, community activities, and other updates.

Thank you for choosing TC Energy in your career search.

• Depending on qualifications, the successful candidate may be offered a position at a more appropriate level and/or ladder.
• Applicants must have legal authorization to work in the country in which the position is based with no restrictions.
• All positions require background screening. Some require criminal and/or credit checks to comply with regulations.
• TC Energy is an Equal Opportunity Employer and is committed to provide employment opportunities to all qualified individuals, without regard to race, religion, age, sex, color, national origin, sexual orientation, gender identity, veteran status, or disability. Accommodation for applicants with disabilities is available on request during the recruitment process. Applicants with disabilities can request accessible formats or communication supports by contacting careers@tcenergy.com.