Project Support Assistant (DTM REMAP)

Location: Rawalpindi
Company Name: UN
Company Name: UN

Under overall supervision of the Senior Program Manager and the direct supervision of the of Project Officer (DTM REMAP) and National Project Officer and in close coordination with the Senior Regional Project Manager of the Displacement Tracking Matrix (DTM) Regional Evidence for Migration Analysis and Policy (REMAP) (DTM REMAP) in IOM’s regional office for Asia and the Pacific, the successful candidate will be responsible for the

RESPONSIBILITIES AND ACCOUNTABILITIES:

• Under the supervision of the DTM REMAP Project Officer and DTM National Project Officer the Project Support Assistant (DTM REMAP) will be responsible to:
• Provide administrative and logistical support to the DTM REMAP project and fill out the required finance and procurement documents to support DTM REMAP field operations.
• Keep a record and organize all finance and procurement documents submitted, as well as any other documents supporting DTM REMAP project implementation (i.e. project reports, correspondence with / from national authorities, note for files, etc.).
• Monitor existing resources such as DTM REMAP stationery stock and phone credit; estimate new requirements aiming at efficiency, cost-effectiveness and timeliness of operations and services for the DTM REMAP staff.
• Provide HR assistance for the operations of the DTM REMAP unit by collecting Curriculum Vitae, shortlisting of the candidates and conducting interviews when field volunteers are requested and required to cover DTM REMAP operations in the field.
• Provide HR assistance in the recruitment of third party staff for the DTM REMAP unit.
• Follow up with DTM REMAP staff in the timely delivery of staff attendance sheets for further forwarding to HR.
• Follow up with HR on the timely pay to all third party staff.
• Follow up with field teams and finance unit on the preparation and liquidation of petty cash/cash advance according to IOM procedures and in a timely manner.
• Assist to compile weekly and monthly reports for the units petty cash/ cash advance in a timely manner and with accuracy Regularly updating the sharing the report with the DTM REMAP Project Officer and all the relevant coordinators.
• Assist the unit in the organization of trainings in particular ensuring all the logistics are covered, booking of conference facilities, booking of refreshments and all the materials needed for the trainings.
• Distribute office materials to DTM REMAP staff members as needed and maintain proper records;
• Perform other duties as may be assigned by the supervisor.

REQUIRED QUALIFICATIONS AND EXPERIENCE:

EDUCATION:

• University or Bachelor’s degree in Internaional Relations, Business Administration, Information Management, Social Science, Migration studies, Demographics and population studies, or a related field from an accredited academic institution with two years of relevant professional experience; or
• School diploma with four years of relevant professional experience;

EXPERIENCE:

• Experience in information management
• Minimum two year of experience in international or governmental programme
• Excellent communication and interpersonal skills
• Understanding of complex social political environments
• Ability to work under extreme pressure in difficult conditions while maintaining security awareness.
• Flexibility and focus on processes and their improvements.
• Ability to work effectively and harmoniously with colleagues from varied cultures and professional backgrounds
• Stamina, determination, commitment and adaptability in the workplace are required.

LANGUAGES:

Required

• Fluency in English is required.