Re-advertised - Project Assistant

Location: Karachi
Company Name: United Nations Pakistan

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.

Reporting to the Portfolio Manager, the Project Assistant works with and provides support to the members of the Project Team in the development and implementation of effective Projects consistent with UN Women rules and regulations. S/he provides Project, administrative, and logistical assistance to the team for the smooth Project implementation.

1.

Provide administrative and logistical support to the formulation and management of Projects

• Provide administrative support in the preparation of Project work plans, budgets, and proposals on Project implementation arrangements, including tracking the delivery of funds;

• Provide administrative support to the executing agencies / responsible parties on routine delivery and reporting of Project supported activities and finances;

• Provide administrative support for the audit of Projects/ projects and support implementation of audit recommendations;

• Identify sources and gather and compile data and information for the preparation of documents, guidelines, speeches and position papers, in collaboration with the Project team.
  

2.

Provide administrative support to the financial management of the Project Unit

• Create projects in Atlas, prepare budget revisions, revise project awards and status; and determine unutilized funds and the operational and financial close of a project;

• Provide administrative support in monitoring and preparation of budget and the finances of Projects/projects, and in the preparation of FACE forms;

• Prepare non-PO vouchers for development projects;

• Process payment for consultants, as delegated;

• Create requisitions in Atlas for development projects; register good receipts in Atlas.

3.

Provide administrative support to the Project Unit

• Undertake all logistical, administrative and financial arrangements for organization for meetings, workshops, events, and missions;

• Make travel arrangements for the Project Team, including travel requisitions and claims;

• Draft minutes in meetings, as delegated;

• Assemble briefing materials and prepare power-point and other presentations, in collaboration with the Project team;

• Organize and coordinate filing of documents; maintain mailing lists.

4.

Provide administrative support to resource mobilization

• Organize, compile, and process documentation and information from donors, and Project team as inputs to various databases and documents.

5.

Facilitation of knowledge building and knowledge sharing

• Provide administrative support to the organization of training for the office staff and partners on Project and operations related issues.

Education:

• Bachelor’s degree in Development, Social Sciences or any other related field is essential.

Experience:

• At least 5 years of progressively responsible experience in Project management/support;

• Experience in working in a computer environment using multiple office software packages;

• Experience in the use of ATLAS is an asset;

• Experience in supporting a team
  

Language Requirement:

• Fluency in English and Urdu is required;

• Knowledge of the other UN official working language is an asset.