Front Office Receptionist

Company Name: Essa Al Sulaiti Law Firm
Location: Qatar

 Responsibilities

• Acts as Secretary to the Management and takes dictation and instructions from the Management;
• Receives all papers documents from the departments for the notation, signature, information for appropriate action by the Management;
• Routes necessary documents assigned to the concerned department member for its appropriate action;
• Arranges appointments and meetings to be attended by the Management, inside and outside the office premises;
• Receives all incoming calls, visitors and guests of the Management;
• Performs office and general administrative services and works for the Management;
• Arranges, files and documents;
• Answers telephone calls and responds to customers’ / clients’ enquiries and transfers calls;
• Welcomes walk in costumers / clients and responds to their enquiries;
• Open initial files for new customers along with the necessary procedures;
• Handles and records meeting rooms time schedules;
• Handles all members calendars and meetings;
• Handles address records, telephone switch boards and extensions;
• Organise meeting rooms and manages catering services;
• Tracks and monitors office supplies and stationaries;
• Maintain reception security by following safety procedures and controlling visitors’ access via the reception desk (monitor logbook, issue visitor badges)
• Hosts clients and guest in waiting areas;
• Maintain safe, clean and tidy reception area with procedures by having the necessary stationery and material (e.g. pens, forms and brochures);
• Arrange travel and accommodations for trips;
• Perform other clerical receptionist duties such as filing and photocopying;
• Contributes to team effort by accomplishing related results as may be deemed necessary;
• Performs other related duties as may be deemed necessary.

Qualifications

• High school diploma or relevant work experience
• Ability to maintain a positive attitude
• Excellent communication skills

• Seniority level

  Associate

• Employment type

  Full-time

• Job function

  Administrative

• Industries

  Law PracticeLegal Services