Alumni Relations Specialist/ Assistant Specialist

Company Name: Koç University
Location: Turkey

QUALIFICATIONS AND JOB DESCRIPTION

At Koç University we are looking for an Alumni Relations Specialist/ Assistant Specialist with the below mentioned qualifications:

• Bachelors degree preferably in Communications, Administrative Sciences, Social Sciences or Engineering. Masters degree in a related field is a plus
  
• Preferably experience in corporations, foundations or NGOs preferably in alumni relations, customer relationship management, fundraising, database administration, account management, event management, corporate relations or communications
  
• Excellent writing and speaking abilities in Turkish and English
  
• Advanced knowledge of MS Office applications, particularly in Excel, Powerpoint, and Word
  
• Competency in web content update preferably in Wordpress
  
• Excellent organizational, interpersonal and networking skills with large groups as well as with individuals
  
• Ability to work with third party agencies and provide briefings in an efficient and clear manner
  
• Ability to identify problems and work in a solution-oriented manner
  
• Ability to travel and work overtime in the evenings and/or on the weekends to attend special events and/or meet seasonal deadlines
  
• Willing to take responsibility and deliver timely results with minimum supervision
  
• Ability to hold correspondence with all stakeholders in a timely, courteous, responsive and efficient manner as needed
• Ability to compile comprehensive and accurate reports in English and Turkish
  
• Willingness to take new initiatives and improve existing workflows
  
• Ability to track and analyze alumni needs and propose action points
  
• Ability to monitor, track and compile statistical and financial information and work with minimum supervision
  
• Ability to maintain cooperative working relationships with internal and external constituents
• Experience in Adobe Illustrator, Photoshop and Dreamweaver is a plus
  
• No military obligation for male candidates

The Alumni Relations Specialist will assist in the implementation of alumni relations programs in a timely and efficient manner. Under the supervision of the Alumni Relations Manager and the overall guidance of the Department Director, his/her primary responsibilities will include the following:

• Assist in the development and implementation of a strategy designed to inspire and motivate alumni to engage in various services and programs
  
• Develop initiatives to promote greater awareness, sense of community and commitment for engagement among alumni
  
• Develop engagement opportunities to communicate the importance of giving back to the university as part of university’s overall fundraising campaign
  
• Compile communication materials and provide marketing support for programs and events as needed
  
• Prepare and execute alumni events and other special initiatives
  
• Execute financial processing of donations (invoices, refunds, etc.)
  
• Construct, plan and organize events to foster strong connections between alumni and the university
  
• Respond to queries from alumni regarding alumni events, campus services and facilities, etc.
  
• Assist in the planning and implementation of alumni engagement programs in Turkey and abroad (limited travel may be required to organize events in target locations)
  
• Conduct studies to identify alumni needs and expectations and determine the services that are most desired by the graduates
  
• Leverage all data references, manage the alumni database and analyze data as needed
  
• Ensure that the necessary technical infrastructure is in place to maintain the alumni database with the most up-to-date information on graduates
  
• In close collaboration with the Career Development Office, track the professional development of alumni and prepare reports
  
• Construct initiatives to Inspire and educate students on alumni engagement through early exposure to alumni activities
  
• Maintain close contact with the Alumni Association and explore opportunities for collaboration
  
• Conduct research and prepare reports for relevant university departments and third parties such as higher education institutions, affiliations and networks
  
• Train student assistants/short-term interns and supervise their work

• Seniority level

  Associate

• Employment type

  Full-time

• Job function

  Education

• Industries

  Higher Education