Administrative Assistant

Company Name: BARENTS RISK MANAGEMENT
Location: Italy

The candidate will be responsible for coordinating all logistics and administration aspects of the office, assisting management and the team in daily administrative tasks.

 

What You'll Do

• Maintaining established departmental policies, procedures and objectives 
• Admin support to the bonds portfolio management on a regular basis (entries, control of payments, information provider, solicitations, renewals, appendixes, filing of physical copies of policies, etc.);
• Support the bonds group in data collection and recording whenever required (i.e. research and collection of legal/commercial data, data entry, etc.);
• Handle the Brokers register, collecting and updating documents and data;
• Coordinate with suppliers for service contracts and agreements;
• Coordinate all logistics matter for office, including control and purchase of supplies, merchandise and office stationery;
• Assist in meeting preparations (schedules appointments, assists visitors, prepares presentations, organizes meeting room, equipment, folders and documents) and take minutes of meetings when required;
• Screening incoming calls and takes messages when necessary;
• Maintains a comprehensive filing system for the office in accordance with relevant policies/procedures;
• Manages the paper archive;
• Organizing courier delivery and pick up, as well as sorts incoming courier packages;
• Assisting in the coordination of HR activities such as training programs, desk set up for new hires, contact with labor consultant regarding employee matters, etc.;
• Performing other administrative tasks as needed.

 

What We Expect

• Minimum 1-2 years of experience in an Administrative role.

• Preferable previous experience work experience in the Insurance industry (in bonds) 

• University Degree 
• Languages: Italian (high level) and English (intermediate/high level)
• Proficient in MS Office (Advanced Excel, Word, and Powerpoint); Sage experience is a plus 

Competencies: 

•  Time Management
•  Communication and Presentation
•  Planning and Organization
•  Flexibility
•  Teamwork
•  Detail Orientated
•  Knowledge of common commercial practices and formalities

• Seniority level

  Associate

• Employment type

  Full-time

• Job function

  Administrative

• Industries

  Insurance