Administrative Assistant - Canada

Location: Heart's Content, NL
Company Name: Grant Thornton

Who we are

You know those big cities that still feel like small towns? Where everyone’s friendly and helps each other out? That’s like Grant Thornton. Except here we’re all professionals and there isn’t a mayor or a general store. What we’re trying to say is that we’re a large and growing professional services firm that still feels like a community. We employ over 2500 people across Canada, and we truly care about our colleagues, our clients and the communities where we work and live. That’s what’s most important to us. We’re building a thriving organization that’s purpose driven and still want to remember what your favourite milkshake flavour is.

As an Administrative Assistant your responsibilities will include:

• Assisting Partners with managing their dynamic growing practices

• Supporting projects by tracking deadlines, documenting budgets and reporting on progress

• Preparing and editing engagement letters, invoices, reports and communications, including special projects (strong proofing and formatting skills are essential)

• Managing calendars, travel, appointments and meetings

• Regular contact with clients, CRA and MB Finance

• Completing expense claims on behalf of the Partners and others as required

• Preparation and presentation of financial statement packages

• Coordinating and preparing invoices to clients

• Managing contacts and prospects in Customer Relationship Management (“CRM”) tool

• Managing correspondence on behalf of the Partners and Managers

• Coordinating tax form assembly, filings and managing deadlines

• Other duties as required

Be Grant Thornton

If you’re a bit like us, you’re driven to connect with how others are feeling and thinking. Here we walk in others shoes before taking action. Just imagine being part of a team that puts “we before me”, where flexAbility is a mindset, and where you trust your colleagues to have your back. At Grant Thornton, you’ll work with inspiring leaders who support your development, both personally and professionally. This is a place where your insatiable curiosity enables you to think, see and hear from a variety of perspectives, a place where every day is different and having the courage to grow is part of who you are. And when all this comes together, well that’s when the magic happens!

Think you’ve got what it takes to be an Administrative Assistant? Like the colour purple? Great. Here's a few more boxes we’re also hoping you can tick:

• Post-secondary education with one year community college with an administrative background; 3+ years’ work experience in a busy professional services environment

• Proactive, critical thinker and takes ownership of their administrative role and the impact that it has on the team

• Professional and talented at building excellent interpersonal relationships and proven experience to work in a team effectively

• Attention to detail, proof reading skill, organization and office administration skills

• Discrete with a high level of confidentiality, available, autonomous and a self-starter

• Skilled at working within tight deadlines on multiple projects

• Proven experience at prioritizing tasks based on relative importance and urgency while working for several people at the same time

• Strong multitasking and problem-solving skills

• Excellent verbal and written communication skills

• Capable of working within tight deadlines on multiple projects

• Advanced experience working with MS Office using Word, Excel and PowerPoint

• Experience with Client Relationship Management (CRM) tool and experience editing and formatting financial statements (using Caseware) would be an asset

• Eagerness to learn and become a strong contributing member to our team

• Overtime may be required periodically

At Grant Thornton we’re focused on making a difference in the lives of our clients, our colleagues and our communities. That’s our purpose. Or, as we like to say, living our purple.

Are you ready to Discover Your Purple?

Grant Thornton LLP supports the spirit and principles of Employment Equity and is committed to maintaining an environment which is perceived to be fair and non-discriminatory. We welcome applications from designated group members – Women, Visible Minorities, Aboriginals and Persons with Disabilities and accommodations are available for Persons with Disabilities taking part in any aspect of our selection/hiring process. Should you require any accommodation during the recruitment process or otherwise, please notify us of this via careers@ca.gt.com and we will work with you to meet your accessibility needs.

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