Finance Associate - Accounts Payable l Qatar Airways l Doha - Qatar

Location: Qatar
Company Name: Qatar Airways Group

About the role:

Reporting to the AP Supervisor, the successful candidate will be required to undertake a wide variety of accounting activities including but not limited to, receiving, processing and payment of invoices and also should undertake the internal control functions related to AP (HQ) as it requires. The detailed operational accountabilities are mentioned in this job description under specific heads depending on the task assigned to the successful candidate.

Operational

• Check MyActivities eDocs (To-Do-List) on daily basis and complete assigned tasks without any backlog
• Ensure that all the attachments received from supplier to generic email ID for Accounts Payable (HQ) is reviewed and attended.
• Handling the supplier master details in line with AP (HQ) functional responsibilities and procedures
• Invoice processing in compliance with processing check-list and processing of payment documents based on the processing guidelines and in line with the policies and timelines
• Obtain confirmation of services/items with user department, via Oracle Work Flow
• Interact with user departments to resolve queries for invoices.
• Ability to read, understand and communicate with the Oracle AP reports.
• Generate Oracle Reports in line with the AP Monthly Reporting Cycle and submit to endorsement and approval.
• Prepare the vendor reconciliation statement in line with the plan and procedures
• Prepare the adjusting journal entries on AP transactions upon instructions from Supervisor
• Prepare and maintain the Balance Sheet Schedule database as regards to AP (HQ) and submit to Supervisor
• Timely execution and follow-up with relevant customers (internal and external) for on-time timely delivery
• Should ensure that all documents archival in AP (HQ) as regards manual documents if any are completed in a timely and efficient manner.
• Filing of document/s and archival to eDocs
• Should support, assist and co-ordinate the function of managing the smooth out-bound delivery of documents if any from AP (HQ)
• Update & Escalate all pending cases including the delay in approval from departments to his/her supervisor on weekly basis
• Monitor the supplier accounts and inform respective AP Officer about any duplication in supplier master
• Preparation of payment analysis & contract synopsis
• Supplier correspondence
• Working knowledge of Finance Policies & Procedures and basic awareness of Airline industry

About You:

Qualifications:

• Bachelors Degree or equivalent
• Bachelor of Commerce/Accounting/Finance stream

Experience:

• Minimum of 3 years of professional experience in a similar position in a multicultural environment with a rich mix of supply partners

Preferred

• 2+ years of relevant professional experience in an Airline industry Finance HO AP function

Job Specific Skills:

• Computer literate with a thorough knowledge of Microsoft Word & Excel. Fluent in English language, both written & oral. Well-developed inter personal skills.

Preferred

• Oracle financials exposure
• TRAX
• Qbit
• ICH